ALLIED DANCING ASSOCIATION LIMITED PRIVACY POLICY

 

Our contact details

Name: Allied Dancing Association Ltd

Web site: www.allieddancingassociationltd.co.uk

Address: 137 Greenhill Road, Allerton, Liverpool, L18 7HQ

Phone Number: 0151 724 1829

E-mail: carolparryada@yahoo.co.uk

 

This privacy policy tells you what to expect when the Allied Dancing Association Ltd collects personal information from you.

You should check from time to time to ensure you are happy with the policy as we may update and change this page at any time. This policy is effective from 18 April 2021.

The Allied Dancing Association Ltd is committed to processing any personal information it holds in ways that are fair, transparent and meets its legal obligations, in other words, in accordance with the Data Protection Act and its successor the General Data Protection Regulations (GDPR).

 

The Allied Dancing Association Ltd will take particular care over email addresses which in addition to the GDPR are subject to the Privacy and Electronic Communication Regulations (PECR).

 

Data protection principles   

The UK GDPR provides the following rights for individuals. These include that personal information is:

  • used fairly and lawfully

  • used for limited, specifically stated purposes

  • used in a way that is adequate, relevant and not excessive

  • accurate and kept up to date

  • kept for no longer than is absolutely necessary

  • kept safe and appropriately secure

 

Your rights

The UK GDPR provides the following rights for individuals:

  • The right to be informed

  • The right of access

  • The right to rectification

  • The right to erase

  • The right to restrict processing

  • The right to data portability

  • The right to object

  • Rights in relation to automated decision making and profiling.

 

The sections towards the end of this Privacy Policy let you know how you can exercise your rights. Read more about your rights at https://ico.org.uk/for-the-public/.

 

The type of personal information we collect

The Allied Dancing Association Ltd currently collects and processes the following information:

  • Identifier information, for example, name, address, email, contact details, qualification details etc.

 

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

 

Executive Council and Members

  • It includes, but not limited to, the administration of joining and renewals, distribution of the regular email newsletter and annual association magazine, organising competitions and hosting workshops and training courses, access to general meetings, access to the examinations service and providing disclosure and baring service checks and registration. Organising the annual congress and attending and voting at the AGM.

Newsletter and Annual Magazine publications

  • With consent, to collect news items and publish them via an email newsletter, in an annual magazine or on social media.

Sub Committees

  • With consent Members’ details are shared with the relevant subcommittees so they can be invited to, or discuss relevant events.

E-news items

  • With consent we email items of news that we believe will be of interest to our members.

  • We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our website and e-news items.

Email addresses

  • If an email address is provided we assume consent to use it for administrative purposes of membership (e.g. notification of membership renewal, processing of examination sessions, competitions, AGM voting and newsletters etc.)

  • We will not use it to send marketing or e-mails without your explicit consent.

Examination sessions

  • The Allied Dancing Association Ltd collects and holds information to administer the taking of qualifications and issuing of certificates to successful candidates. We will hold the certificate information indefinitely so that it can be confirmed to any interested party it is genuine. We will also hold details of any references which may support applications. This will also include any Members who are transferring qualifications held with another Association to the Allied Dancing Association Ltd.

  • Examiners will hold details of candidates which will be required to complete the result forms.

Competitions/Events/Lectures

  • The Allied Dancing Association Ltd will collect limited information to ensure we are able to administer the event.

Data Retention

  • The duration for which we retain your personal information will differ depending upon the type of information and the reason why we collected it from you. However, in some cases personal information may be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 6 years after your last contact with us.

 

It is important to ensure that the personal information we hold about you is accurate and up to date, and you should let us know if anything changes, for example if you change your telephone number or email address.

Website visitors

  • When someone visits www.allieddancingassociationltd.co.uk we use third party services, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. https://marketingplatform.google.com/about/

  • Cookies – The Allied website uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics.

 

We also receive personal information indirectly, from the following sources in the following scenarios:

  • From Members/Teachers, Non Members (Pupils/Other Professionals), Employees at events and from the public.

 

We use the information that you have given us in order to: 

  • Undertake examination sessions

  • Undertake competitions

  • Undertake postal Ballot for the AGM

 

We may share this information with Examiners, Scrutineers, Auditors, Accountants

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(f) We have a legitimate interest.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

If you wish to make a request, please contact us at:-

 

Carol Parry

Allied Dancing Association Ltd

137 Greenhill Road, Allerton, Liverpool, L18 7HQ

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to:-

Carol Parry

Allied Dancing Association Ltd

137 Greenhill Road, Allerton, Liverpool, L18 7HQ

 

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk